Keeforce - Network and Document Management

What is Document Management?

Electronic document management is a combination of system software and hardware that allows users to capture information from any number of derivatives used during the course of running a business - including paper, electronic documents, facsimile, e-mail and even handwritten notes. The captured documents are then stored digitally on a computer system, greatly simplifying storage and retrieval procedures. Users can file, store, copy, retrieve and integrate documents into their business applications. Electronic document management improves control over business documents, helping users organize work and facilitate the sharing of information.

The Benefits of Document Management

While paper reduction and information integrity are two important benefits, the greatest benefit of an electronic document management system lies in enhanced productivity. Imagine the typical office which stores records in a wall of filing cabinets. To retrieve a record, an employee must get up from the desk, walk to a filing cabinet, locate the correct drawer and thumb through a stack of paper. Typically, this process takes an average of five to ten minutes. Multiply this by ten employees (or a hundred), include the possibility of off-site storage, and the magnitude of the problem gains real significance. With electronic document management, employees can retrieve information in seconds on their desktop PCs or workstations. According to an Ernst & Young study, deploying electronic document management provides not only a fail-safe system, but also doubles or triples processing capacity and reduces the time needed to assemble information by 50 percent.

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