PurgeIt

PurgeIt is a command line application that can be run manually or by Inflo to delete documents from Fortis based on a retention schedule. PurgeIt is the final component within a Fortis Records Management workflow, where documents that meet a specific criterion will be purged after x number of days, years, etc.

PurgeIt includes 3-pass data clearing and sanitization using Microsofts secure delete tool prior to deletion as per DoD standard 5220.22-M (the definitive standard on data destruction). Fortis and Inflo inherently support a records management function but the missing piece is the ability to purge documents. Many organizations require that certain documents be saved or destroyed based on a retention schedule. When the Inflo rule decides the certain document type has exceeded its life, Inflo will move the document and call the PurgeIt application.

Now companies wishing to comply with internal retention schedules can and limit their liability associated with storing documents longer than necessary.

The Purge utility will be instantiated by Inflo on a scheduled basis. So when documents reach their retention period, they are either purged or not. If they are to be purged, Inflo will move matching documents to a Purge folder. Then the Purge Utility will monitor the Purge folder and delete all documents. Thru Inflo rules prior to a purge, Inflo can send an email notification to a user to either notify them of the deletion or have initiate the purge.

All purge events are logged to Fortis Audit Trial, so there is always a way to track deleted documents. Additionally, the Audit Log table within Fortis will store the MAG file path within the details column which allows an administrator to restore the image if necessary.

PurgeIt Power Point